QUESTIONS AND ANSWERS FOR THE EbA FACILITY SECOND CALL FOR PROPOSALS

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The EbA Facility will publish all questions received and answers provided about the open Call for Proposals, so that all applicants have access to the same information. Check the Call for Proposals information here.

Applications are accepted until April 30th, 2020. Please consult our website at Climate Change for further details on the application process.

February 26th, 2020

 

 

Questions received up to 24 March 2020, inclusive.

  • Q1: Is it possible to get abstracts and contact details for projects funded under the 1st Call for Proposals in Haiti and the Dominica Republic?

A1: Our two grantees with activities in Haiti are J/P Haitian Relief Organization (contract: Marc Kenson Theus, This email address is being protected from spambots. You need JavaScript enabled to view it.) and the Dominican Institute for Integrated Development (contact: David Luther, This email address is being protected from spambots. You need JavaScript enabled to view it..

The four grantees with activities in the Dominican Republic are the Centro Agronómico Tropica de Investigación y Enseñanza (CATIE, contact: Miguel Cifuentes, This email address is being protected from spambots. You need JavaScript enabled to view it.), Fundación REDDOM Rural Economic Development Dominicana (contact: This email address is being protected from spambots. You need JavaScript enabled to view it.), Fundación Grupo Puntacana (contact: Jake Kheel, This email address is being protected from spambots. You need JavaScript enabled to view it.), and IDDI (as above).

  • Q2: Are island coalitions (5 NGO/CSOs with MoU) considered an acceptable project applicant?

A2: Consortia are welcome to apply. However, there should be a clearly defined lead agency, the “Applicant Organization”, as detailed in the concept note template. This agency, if successful, would be the responsible contract party.

  • Q3: Will consortia need to have singular money management capacity, or will the collective sum of money managed be assessed?

A3: The money management capacity of the “Applicant Organization”, as the prospective grant holder, will be assessed, as will all relevant experience of other consortia members. The lead agency is responsible that the other consortia members apply proper management of the funds.

  • Q4: What are the limitations for Cuban applicants?

A4: For projects that include Cuba, project proponents (lead agencies) must be US based organizations. These must have experience in implementing projects and other activities in compliance with US Government regulations concerning Cuba. Applicants must include documentation that demonstrates such experience as well as any additional evidence that provides information on internal systems in place to ensure compliance.

  • Q5: Only a few countries are listed as eligible to apply under the CBF EbA Facility Second Call for Proposals. Will any exceptions be made to community based organisations within neighboring Caribbean countries that are not listed on the CBF website?

A5: Eligibility for EbA funding is based on the list of low and middle income countries that are eligible for Overseas Development Assistance (ODA), as identified by the Organization for Economic Cooperation and Development’s Development Assistance Committee (OECD-DAC) (DAC-List-of-ODA-Recipients-for-reporting-2020-flows.pdf). Additional Caribbean countries may receive support through their participation in multi-country projects. Multi-country projects are projects involving activities in more than one country, and the majority of countries (at least three- quarters) must be on the list of eligible countries referenced above. These multi-country projects could benefit the following additional insular countries: The Bahamas, Barbados, St. Kitts and Nevis, and Trinidad and Tobago

  • Q6: Will the submission deadline change due to the COVID-19 pandemic?

A6: The CBF Secretariat is monitoring the dynamic situation and will discuss the options.  Any change to the deadline that might be decided would be communicated through this website. In the meantime, the deadline of 30 April remains in effect.

Questions received between March 25-31,2020.

  • Q7: What kind of activities are eligible for funding and which are not?

A7: Please revisit the Second Call for Proposals documentation.  The main eligible areas are clearly identified there.

  • Q8: Could you share the awardees’ proposals of the first round of CBF funding / financing, to have some reference to CBFs priorities?

A8: We cannot share the successful proposal documents. 

  • Q9: Do projects need to address marine or coastal water resources directly through EbA measures or may activities take a broader landscape approach, such as the “ridge to reef” approach?

A9: This Call for Proposals focuses on improving the management and/or restoration of EbA-supporting marine and coastal zone habitats. Where a ridge to reef approach is being proposed we would expect that the share of EbA supporting coastal/marine habitats will be in the majority of measures of the overall proposal.

  • Q10: Can a non-Caribbean entity be the main applicant and project lead?

A10: Yes. The call is open to a wide range of Caribbean national, regional and international entities, as well as consortia of organizations. Organizations from outside the Caribbean applying for funding should have EbA experience/expertise, as well as one or more local partners. Preference will be given to organizations with experience working in the Caribbean. Further, it is obligatory that international organizations applying for grants will incorporate knowledge transfer and capacity building activities for the local partners in their projects.

  • Q11: How much research may a project employ in comparison with implementing different EbA measures?

A11: The testing and development of new EbA approaches and models are identified as possible options in the call documentation together with the scaling-up and replication of proven concepts.

  • Q12: Can you please provide the concept note templates in Word?

A12: The concept note templates are now available in Word at https://www.caribbeanbiodiversityfund.org/news/94-eba-facility-second-call-for-proposals-is-open

  • Q13: Does the following footnote apply to a conservation organization based in the USA and with work in Cuba? “Organizations from outside the Caribbean applying for funding should have EbA experience/expertise, as well as one or more local partners. It is expected that international organizations applying for grants will incorporate local knowledge transfer and capacity building activities in their projects.

A13: Yes, it applies to all applicants who wish to propose projects with activities in Cuba.

  • Q14: Can you share with us the project titles and grantees’ names that were successful under the 1st CfP?

A14: Below a list of the 11 successful applicants under the 1st CfP, their project titles, countries of intervention and brief summary of intervention focus:

Applicant Organization

Project Title

Country or Countries

Centro Agronómico Tropical de Investigación y Enseñanza (CATIE)

Mangroves for development – securing livelihoods and climate resilience in the Caribbean

Dominican Republic

Fundación REDDOM Rural Economic Development Dominicana

Ecosystem based risk reduction in coastal areas of Samaná and La Altagracia provinces of Dominican Republic.

Dominican Republic

Fundación Grupo Puntacana (FGPC)

Dramatically scaling up Multi-species Coral Restoration in Targeted Sites in the Dominican Republic as a Climate Change Adaptation Strategy (“CoralRestore DR”).

Dominican Republic

J/P Haitian Relief Organization

Payment for Ecosystem Services (PES) to Protect Mangroves in Bondeau, Nippes, Haiti

Haiti

Fauna & Flora International

Union Island Climate Change Adaptation: Enhancing resilience of communities and globally important biodiversity through pioneering climate-smart tourism and curbing land-based stressors to coastal areas.

St Vincent & the Grenadines

Grenada Community Development Agency (GRENCODA)

Building Community Resilience and Ecosystem Based Adaptation to Climate Change in Selected Communities along the West Coast in Grenada

Grenada

Saint Lucia National Trust

Increasing the climate change resilience and public awareness of the Pointe Sable Environmental Protection Area and Pigeon Island National Landmark ecosystems.

St Lucia

University of the West Indies - Centre for Resource Management and Environmental Studies (UWI CERMES)

Adapting to a new reality: managing responses to influxes of sargassum seaweed in the Eastern Caribbean as ecosystem hazards and opportunities (SargAdapt)

Dominica, St. Lucia, St. Vincent & Grenadines, Barbados, Grenada.

Inter-American Institute for Cooperation On Agriculture (IICA)

Strengthening Coastal and Marine Climate Resilience through Community Engagement and Ecosystem

Based Adaptation Solutions in Upland Rural Watersheds

St. Lucia, Dominica, Antigua & Barbuda, Trinidad & Tobago

Mona GeoInformatics Institute (UWI)

Implementation of Eco-System Adaptation Measures for the Kingston Harbour Communities

Jamaica

Dominican Institute for Integrated Development (IDDI)

Biodiversity Conservation and Resilient Livelihoods in Coastal Areas Threatened by Climate Change, Intensive Tourism, Traditional Fishing and Infrastructure Development in National Parks and Protected Areas of Montecristi, Dominican Republic (NPPA-M) and Three Bays National Park, Republic of Haiti (3BNP-H)

Dominican Republic, Haiti

  • Q15: We are very interested in applying and wanted some more information regarding the reporting requirements.

A15: Reporting requirements will be specified in the grant agreement with successful applicants. Current grantees under the 1st CfP are required to submit the below-listed.  Additionally, the CBF may request other information or reports, as may be required in order to assess the project and/or to comply with any internal policies, procedures, and obligations pursuant to its funders:

    • (i) An Annual Work Plan within 25 business days of signing and subsequently annually, on the same date;
    • (ii) Project Financial Reports for the 6-month period up to the 31st of December and 30th of June of every year to be delivered by the final business day of the following January and July respectively;
    • (iii) Audited annual financial statements promptly following such audit, by June every year following the respective financial year.
    • (iv) Project Progress Reports for the 6-month period up to the 31st of December and 30th of June of every year to be delivered by the final business day of the following January and July respectively,
    • (v) A Final Narrative Report and a Final Financial Report to be delivered 40 business days after expiry of the grant agreement; and
    • (vi) A Close-out Report to be delivered within 25 Business Days from the expiry of the grant agreement.

It is likely that the agreements under the 2nd CfP will follow the same, or a very similar, reporting schedule.

  • Q16: Our organization does not meet certain criteria mentioned in your call such as: past grant size, relevant project experience or publications. How best can we present our proposal?

A16: Only applications meeting the criteria specified in the Call for Proposal documentation will be considered for funding in a highly competitive selection process.  A consideration is to partner with an organization that fulfills the required criteria.

  • Q17: Our multi-country project includes actions in 7 countries, from which 2 do not qualify directly to the ODA assistance (Bahamas and Saint Kitts and Nevis). Will the project be allowed to transfer financial resources to projects in these two countries?

A17: The Bahamas and Saint Kitts & Nevis may receive support through their participation in multi-country projects. The majority of countries (at least three- quarters) must be on the list of eligible countries.

  • Q18: Our consortium members have a small structure and a recent operation. We are therefore considering the possibility of partnering with an international institution to provide the project management services (receiving the project resources, managing the bank account, financial transfers and payments, financial reporting, consolidated technical reports) and present our concept note as the applicant. However, the technical supervision and decisions will be shared with a committee of the 7 consortium members, which is designing the project. Is this arrangement acceptable to the EbA Facility?

A18: We can consider such an arrangement if the criteria and guidance provided in the Call for Proposals are met. The “Applicant Organization”, as detailed in the concept note template, would be the responsible contract party and accountable for proper technical and financial management by the other consortia members.  In such consortium applications, the applicant organization could sign sub-grant contracts with other organizations that will be responsible for specific roles during the project implementation.

  • Q19: Are there any guidelines regarding overhead costs for the lead applicant organization? Does the fund cover administrative costs of partner organizations in the consortia? If overheads are capped, would we be able to apply some of the costs of our Cuba consultant attorney as a direct cost?

A19: The EbA Facility cannot provide price estimating guidance/regulatory limitations.  Administrative costs should be kept to a minimum and be efficient and cost sensitive. Consultants should be budgeted as direct costs.

  • Q20: We are going to apply as a consortium with a number of local partners. Do we need to list our partners’ past projects as well? If our partners have matching funds available from other projects, should we list them in the budget?

A20: The relevant experience of all consortia members will be assessed. As such, it may be useful to list partners’ relevant project expertise. Partner co-finance should be included in the budget section under “Are there in-kind contributions from your organization or from other supporters or partners? In-kind support may include labour, travel costs, equipment that is provided to the project, trainings, etc.”

  • Q21: Will the project implementation and reporting reminders be in line with KfW procedures?

A21: EbA Facility projects follow CBF procedures.  These currently include some KfW procedures and where these are included, they will be identified in the grant agreements. The reporting schedule will be defined in the grant agreement (see Q&A 15) and does not contemplate reminders.

  • Q22: If we cover a number of geographies within the country and address several EbAs at the seascape scale, would it be possible to apply for a larger grant?

A22: Grants would generally range from US $250,000 to US $2 million, with some exceptions for larger grants involving multi-country/regional projects. National projects have a USD 2 million ceiling.

  • Q23: We are interested in submitting a proposal, so we would like to confirm whether the call is still open as explained on your website.

A23: Yes, it is. The current deadline for applications is:  April 30, 2020 at 23:59 UTC-5.  An extension is currently being considered in view of the CoVID-19 pandemic (See Question 25, for updated deadline).

  • Q24: Would the EbA Facility accept a proposal for a regional project that would serve the coasts of the Central American Caribbean?

A24: The EBA Facility currently only finances projects in the insular Caribbean Small Island Developing States (SIDS). Thus, the Central American Caribbean is not eligible under the present call.

Additional Questions on EbA 2nd CfP

  • Q25: What is the deadline for the submission of Concept Notes for the 2nd CfP?

A25: The deadline is May 31st, 2020. It was extended from the original deadline date of April 30th, 2020.

  • Q26: For the concept note, would it be acceptable to put an estimated budget as well as a possible range?

A26: In the 2nd CfP, the budget is described as a project estimated budget but we do not expect any significant variation in the full proposal stage if you are invited to submit a full proposal. A budget range is therefore not acceptable.

  • Q27: Can we submit potential project sites and then select the specific site during project implementation?

A27: It is expected that your site(s) is very specific in the concept note stage and does not change later in the process.

  • Q28: Can we delete the whole tabular format of the concept note template provided. I have seen a previous submission that made it through the first round, and it was without the tabular format?

A28: The preference is that you use the tabular format represented in the concept note template.

  • Q29: Can we submit a concept note without the financial audit or will we be disqualified for not meeting that requirement, even though we have a promise of audit?

A29: You will need to provide audited financial statements at the concept note stage as described in the Call for Proposals to be qualified for consideration. As identified in the concept note template, Government Ministries are exempt from this requirement where separate audited financial statements are not produced.

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