The CBF seeks an Administrative Assistant with a proven record of success in providing administrative support to regional organizations with community grant-making and innovative programs. The Administrative Assistant will be responsible for overall administrative support and office coordination activities for the CBF.
An undergraduate degree in business administration, project management or similar from a recognized institution is required.
At least 5 years of experience in providing administrative support for regional not-for profit organizations or similar institutions. The following will be considered advantageous: (i) experience with donor-funded projects; (ii) region-wide Caribbean experience; (iii) financial knowledge
Strong command of technology solutions and common software including Microsoft Office, Zoom meetings and webinars and others. Knowledge and experience with ZohoOne will be an asset.
Exemplary verbal and written skills in English and strong verbal and written skills in Spanish. Good or advanced French knowledge (conversational, reading and writing) is an asset.
Leadership: High capacity to establish a successful vision for the tasks at hand and deliver results within a specific time frame and a team effort environment.
Interpersonal and communication skills: Excellent interpersonal and communications skills, and the ability to work with diverse groups and organizations.
Proactive behavior: Be a highly energetic, self-starting, entrepreneurial and creative individual who can express/recognize ideas, opportunities, and communicate goals and objectives clearly. Ability to undertake actions, decisions, and achieve results in an independent manner and assume the responsibility for the actions taken.
Assertiveness: Capacity to solve problems or conflicts in an assertive manner often with limited information and under pressure.
Office coordination and support: Demonstrated experience in virtual office coordination and support services for remote staff and teams
Documents organization and drafting: Demonstrated experience in organizing and drafting documents such as letters, minutes, and project reports. Skills in record-keeping, filing, and document management an asset.
Event planning: Demonstrated experience in oversight and management of administration and logistics of in-person and virtual events.