Finance Officer

About the career opportunity:

The CBF seeks a Finance Officer (FO) with a proven record of success in institutional financial management, including budgeting accounting, and grant-making financial management. The Financial Officer will provide support to CBF Programs and the CBF Senior Finance Officer (SFO) on the timely financial information on all grantmaking programs in compliance with the CBF legal and operational procedures and requirements to facilitate effective management and reporting to the CBF Board and Donors. The Finance Officer will report to the SFO and will enter into a contract agreement with the CBF. This position is open to individuals only. DUTIES AND RESPONSIBILITIES A. General

Support SFO in the financial and procurement review to CBF’s beneficiaries and grantees.
Support the Senior Finance Officer with report preparation, budgeting and forecasting for all programs and projects.
Assists SFO in preparation and support to CBF Finance Committee.
Supports SFO in maintaining up-to-date financial management policies and procedures.
Assist SFO with operational budget monitoring and analysis. 6. Assists with other financial management tasks assigned related to the job.

B. Accounting

Maintain all schedules for the CBF Secretariat relating to funding and disbursements to CBF’s beneficiaries.
Support the audit processes for the CBF as required for the organization, and its donors.
Support the annual accounting process to include:
1. Ensuring all transactions relating to CBF beneficiaries are in QuickBooks.
2. Support all CBF projects and programs accounts by the 10th working day of each month.
3. Support general monthly, quarterly, and yearly financial statements generation as required.
4. Support the maintenance of accounting schedules.
Support the preparation of budget for the CBF Secretariat.

C. Program Support

Leads CBF Programs’ reviews, records and tracking of expenditures under grantmaking
Ensures compliance with the internal financial policies and procedures when processing grants, payments and reimbursements.
Assists Program Managers on reviewing level of expenditure within grant agreements and determining level of funding to be disbursed to grantees following requests for funding.
Prepare financial program and project financial reports for approval by the Senior Finance Officer.
Support the disbursement process to CBF Beneficiaries.
Prepare program and project payment requests for approval.
Manage payment notifications to CBF team and stakeholders
Support the preparation of financial reports for donors and any other stakeholders as required.
Support the maintenance of the CBF Endowment Transaction Tracking System and the preparation of payment calculations and status updates to Partner NCTFs.

D. Travel expectation

Travel is expected within the Caribbean region and internationally to monitor implementation at project sites, conducting financial and operations checks and advise CBF beneficiaries as required.

Minimum qualifications:

Education and Experience

An undergraduate degree from a recognized university in Accounting, Finance, Business Administration or equivalent.
At least 5 years of experience in financial management/accounting.
Prior experience with donor-funded projects will be an advantage.
Experience in grant-making programs will be a strong asset.
Command of word processing and accounting software including Word, Excel, PowerPoint, QuickBooks and others.
Exemplary verbal and written skills in English. Good or advanced knowledge of Spanish and/or French (conversational, reading and writing) would be an asset.

Management Skills:

1. Excellent interpersonal and communications skills, and the ability to work with diverse groups and organizations. 2. Experience in work with German/international cooperation programs and projects is an asset.

Technical Skills:

Demonstrated knowledge and understanding of accounting systems and procedures. Experience in the design and implementation of accounting and financial systems. Demonstrated proficiency in using accounting software and computer business desktop applications.
Demonstrated experience and organizational skills in budgeting for institutions and proposals making.
Demonstrated experience in leading, supervising and appropriately recording procurement processes.
Demonstrated experience in managing auditing processes.
Demonstrated experience in keeping and tracking transactions under grant-making programs.

Other Skills:

1. Proactive behavior: Be a highly energetic, self-starting, entrepreneurial and creative individual who can express/recognize ideas, opportunities, and communicate goals and objectives clearly. Ability to undertake actions, decisions, and achieve results in an independent manner and assume the responsibility for the actions taken. 2. Assertiveness: Capacity to solve problems and represent CBF in an assertive manner.